I-9 Immigration Compliance Update: Social Security “No-Match” Letters and New USCIS “I-9 Central” Website
The Social Security Administration (“SSA”) has resumed issuing letters notifying employers of mismatches between an employee’s name and Social Security number (“SSN”), known as “No-Match” letters. A No-Match letter informs the employer that discrepancies exist between an employee’s name and Social Security number contained in SSA’s database against those on the employee’s W-2 form. The purpose is to enable the SSA to allocate Social Security funds correctly. Employers who receive No-Match letters should have a policy of checking records and following up with employees so they can avoid charges of hiring unauthorized workers. However, reverification is not required solely because an employer has received a No-Match letter.
On May 13, U.S. Citizenship and Immigration Services (“USCIS”) launched a new website called “I-9 Central,” an immigration Web-based resource that is available for document verification, but should be used with caution due to lack of completeness of the information it contains. The website includes sections covering employer and employee rights and responsibilities, step-by-step instructions for completing Form I-9, and information on acceptable documents for establishing identity and employment authorization. USCIS has also posted guidance on common mistakes in completing Form I-9, how to correct errors, and how to answer employees’ questions about the I-9 process.
For more information, please contact the Immigration Practice Group at Lane Powell: